Doctoral Research Fund

About the Doctoral Research Fund

The purpose of the Faculty of Arts Doctoral Research Fund is to facilitate high quality research at the doctoral level.

The Faculty’s Research Committee aims to provide substantial grants-in-aid for expenses related to thesis research over and above those supported by standard University PReSS accounts. This may include direct costs for research-related consumables, equipment, field work, literature/library searches, travel, accommodation and subsistence incurred by students. All applications will be considered on a contestable basis taking into account quality of the application, research needs, suupervisor support, appropriateness of the project, and total research funds available for the project.

You may apply for funding up to $5,000.

Apply

Applications close on Friday 31 March 2017.

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Application form
(129.9 kB, MSWORD)

Eligibility

  • Applicants must be enrolled for a PhD in the Faculty of Arts at the University of Auckland at the time the application is submitted, and may receive only one Doctoral Research Fund grant during the course of their doctoral enrolment. PhD students who are funded by scholarships or outside sources are eligible to apply to the Doctoral Research Fund.
  • Applications will be accepted from doctoral students who are still in their provisional year of registration. However, to uplift funds, students will need to provide confirmation of re-enrolment by the Dean of Graduate Studies upon completion of their provisional year to j.long@auckland.ac.nz.
  • Doctoral students who are members of the academic staff and who meet the eligibility conditions to apply to the Faculty Research Development Fund are not eligible to apply to the Doctoral Research Fund. Academic staff (Senior Tutor, Lecturer and above) who are enrolled for higher degrees should apply to the Faculty Research Development Fund for research project funding.

Application guidelines

  • DRF grants are for a minimum of one and a maximum of two years. Timelines related to expenditure must feature in the application. Any unspent balance at the conclusion of the grant period remains with the Faculty.
  • Supervisors will be asked to submit a confidential letter of support. Please consult with your supervisor about your application, and let them know we will be asking them for a letter once you have submitted your application.
  • The budget proposal for research travel and expenses should include current written quotations in NZD (exclusive of GST).
  • The University of Auckland has a supplier agreement with APX (uoa@apx.co.nz) for travel, accommodation and car rental quotes. Domestic and Trans-Tasman airfares may be purchased from an alternative supplier if it is more cost effective. Accommodation may also be purchased from an alternative supplier if APX is unable to source the accommodation that suits your needs. Please note that APX must have first been approached to provide airfare and accommodation, and you will need to provide evidence of having tried to book through APX. Air travel booked through APX may be charged directly to the grant.
  • Where a budget request is made for accommodation, it is expected that student or youth hostels or similar are used if possible.
  • Reimbursement of approved expenditure will only be made upon submission of actual receipts and invoices. However, for application budgeting purposes, we suggest you use the following per diem rates which are a guide to reasonable daily cost of meals, local travel and internet access while travelling in a specific region.
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Suggested per diem rates
(52.9 kB, PDF)

The DRF cannot fund certain expenses

  • Expenses incurred prior to the award of a grant will not be reimbursed.
  • Conference attendance will not be supported by the Doctoral Research Fund, as there is an expectation that standard PReSS account awards and School funds will provide financial support to enable doctoral students to attend conferences.
  • The DRF will not pay for computers, cameras, and video recorders. Students are directed to seek loans of laptops, cameras and video recorders through their supervisor using the Faculty loanpools managed by Arts IT. Please note: non-consumables such as equipment and software purchased with DRF monies remain the property of the Faculty of Arts.
  • Reimbursement requests not specified in the submitted budget are approved only with the prior permission of the Associate Dean Research, and should only involve minor variations on the plan. Expenditure may be subject to audit.
  • The University of Auckland has a policy of insurance that covers staff and students who are travelling overseas on authorised business for periods of up to 90 days. For this reason costs of travel insurance will not be funded. If you will be overseas longer than 90 days, you will need to make private arrangements for insurance.  Please refer to the University's Travel Insurance Guidelines.

Timetable and post-award processes

  • One application round per year is held with a 2017 closing date of Friday 31 March. Applications are considered and recommendations for awards are made in early April. Late applications can not be accepted.
  • Results will be sent to the supervisor and the doctoral applicant within 20 working days of the Research Committee meeting. Successful applicants must return the signed acceptance form to Jenny Long at j.long@auckland.ac.nz within one calendar month.
  • Students are asked to submit a student report at the conclusion of the term of the grant. Supervisors are asked to provide comments upon the grant’s completion using the supervisor report template.
  • Grants will be made to students jointly with their supervisor utilising funds deposited in a Faculty account. Monies will be released to students on a reimbursement-only basis. Students will need to check their available balance prior to incurring any costs. Prior to uplifting funds you must obtain your supervisors signature/approval of the expenses - your supervisor will be verifying there has been no over-spending or inappropriate use of funds. Original tax invoices must be presented when claiming reimbursement of any expenses and all expenditure must comply with the University of Auckland Travel Policy.
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DRF student report template
(236.0 kB, MSWORD)
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DRF supervisor report template
(121.1 kB, MSWORD)

Questions?

Jenny Long
Faculty Administrator
j.long@auckland.ac.nz